Employment

Overview

Questa Engineering Corporation

is a well-established and stable civil, environmental, and water resource engineering and landscape architecture planning and design firm.  Our multi-disciplinary, in-house team of experts is known for developing innovative solutions to a variety of complex environmental challenges. We are located in an attractive waterfront setting overlooking sailboats, marina, and San Francisco, near historic downtown Point Richmond and across from a regional park. We offer competitive compensation and benefits, including medical, dental, paid time off, matching 401k after one year, and a fun, flexible, casual work environment (sorry, not served by public transit).  Questa is an equal opportunity employer.

Current Openings

(updated April 2023)

Project Assistant 

We are seeking a full-time Project Assistant for administrative/office-related support.

Responsibilities Include:

• Preparing, writing, editing, formatting and producing (printing, binding and compiling PDFs) a variety of large project reports, proposals/statements of qualifications, construction specification/bid document packages, and operation & maintenance manuals.
• Project management assistance, including preparation of invoices, budget tracking, and contracts.
• Preparation of spreadsheets for cost estimates, budgets, invoices, data graphs and charts.
• Preparation of office forms and templates (Word, Excel and PDF).
• Preparation of PowerPoint presentations.
• Requests for insurance certificates.
• Website and graphics editing.
• General word processing (typing, formatting, proofreading and editing), filing, organizing, and as-needed office support.

Required Skills:

• Advanced MS Word skills, including organization and formatting of large (100+ pages) documents, usage of custom styles, compiling documents from multiple sources, etc.
• Advanced MS Excel skills, including spreadsheets for cost estimates, budgets, data sorting, graphs and charts
• Strong PowerPoint skills
• Ability to prioritize and coordinate staff needs and work under pressure to meet tight, sometimes competing deadlines
• Strong communication, writing and editing skills; ability to compose correspondence with minimal input
• Dependable, highly organized and extremely detail-oriented
• Flexible and effective in a casual, entrepreneurial environment with minimal supervision and ability to work well with a variety of people
• 60+ WPM typing

Required Background:

• Minimum of five years well-rounded administrative experience (administrative assistant, office manager, or secretary)
• Post-secondary education

Desired Skills and Background:

• Experience with an engineering, landscape architecture, environmental, architecture, or other consulting office
• Interest in project coordination/management, document management, office administration, human resources, customer support, contracts, and insurance
• Experience in marketing, especially preparation of proposals and presentation materials
• Experience in technical writing
• Experience in PDF editing
• Experience in Web design and editing, especially WordPress
• Experience in graphics software, such as Corel and Adobe Suites
• “Can-do” attitude
• Motivated to learn and grow

Successful team members earn the trust of project leaders with room for growth in many areas.  Success is measured by your ability to self-direct and prioritize daily workflow and your effectiveness at completing work independently or communicating otherwise in a timely fashion.

Closing date: open until filled.